When to invite additional contacts?
When creating a Vendor Account
DO invite additional contacts that you
DO want to have access to view, edit, submit and/or withdraw your bids provided the contacts are not in direct competition for example (a company may have two divisions that could be competing for the same Bid Opportunity). Having additional contacts ensures they will have access, if you are on vacation or due to illness, etc,
When NOT to invite additional contacts?
When creating a Vendor Account DO NOT invite additional contacts
that you DO NOT want to have access to view, edit, submit and/or
withdraw your bids or who may be in direct competition for example (a company
may have two divisions that could be competing for the same Bid Opportunity).
Your added contacts have the authority to; submit, acknowledge addendum(s), edit and/or withdraw bids on your behalf. The addition of a contact to a Bidder’s Vendor Account shall be deemed to be confirmation on behalf of the Bidder that such individual has the authority to complete the foregoing actions on behalf of the Bidder, and to bind the Bidder to the terms and conditions contained in the Bid Call Documents and any applicable Addenda.
Adding a Contact
In order to add a contact to the company profile, click on the “add another contact”button and type the contact name and email address of the person you wish to add. Your invited contacts will receive an email invitation from the Bidding System to create their own login to the Bidding System If you are an invited company contact it is imperative that you create your login from the link contained in the email invitation. DO NOT go directly to Newmarket’s Bid Opportunity website and create a separate vendor account.
It is your sole responsibility to keep your additional invited contact(s) current and delete any contacts that you
DO NOT want to have ability to submit, edit and/or withdraw your company bid submissions. (for example; delete any contact that has terminated their employment with your company)
